Automatically import reservations from email, assign guides, split tours, and track every euro earned and owed — all from one dashboard.
From reservation import to payment tracking — Tour Tracker handles the entire workflow.
Reservations are automatically extracted from booking emails. No manual data entry — ever. Supports multiple booking platforms.
Assign guides to tours, track availability, and manage your team. Guides see their schedules in real time.
Track revenue per tour, per guide, and per period. Know exactly what has been earned and what is still owed.
When a group is too large, automatically split it into smaller tours. The system handles guide assignment for each part.
Generate detailed reports by date range, guide, or tour type. Export to CSV for accounting and payroll.
Your data stays yours. Hosted on your own subdomain with SSL encryption, secure sessions, and daily backups.
Four simple steps — from booking email to payment settled.
A booking confirmation lands in your connected inbox. Tour Tracker monitors it automatically.
AI extracts the date, time, group size, tour type, and customer details — no manual entry needed.
You assign the best available guide to the tour. Guides are notified instantly with tour details.
After the tour, earnings are recorded. Track what each guide is owed and settle payments easily.
How many reservations do you process per month?
No hidden fees. No long-term contracts. Cancel anytime.
You connect a dedicated email inbox (e.g., reservations@yourcompany.com) to Tour Tracker. Our system monitors it automatically and uses AI to extract reservation details — date, time, group size, tour type, and customer info — from booking confirmation emails.
Tour Tracker works with any platform that sends booking confirmation emails, including GetYourGuide, Viator, Civitatis, and direct bookings. The AI parser adapts to different email formats automatically.
After subscribing, we typically set up your instance within 24-48 hours. You will receive an email with your subdomain URL and login credentials. From there, connecting your email inbox takes about 5 minutes.
Yes. You can upgrade or downgrade your plan at any time from your customer dashboard. Changes take effect at the start of the next billing cycle. You can also cancel anytime with no penalties.
Absolutely. Each client gets their own isolated instance on a dedicated subdomain with SSL encryption. We use secure sessions, encrypted passwords, and regular backups. Your data is never shared with third parties.
You will receive a notification when you are approaching your limit. If you exceed it, new reservations will still be imported but you will be prompted to upgrade your plan. We never delete or block your data.
No. Guides are managed from the admin dashboard. They do not need separate logins. You can assign tours, track their schedules, and manage payments all from your account.
We accept all major credit and debit cards through Stripe, including Visa, Mastercard, and American Express. Payments are processed securely — we never see or store your card details.
Have questions? Want a demo? Drop us a message.